Operations and Events Assistant - £30,000-32,000 p.a. (Full Time)

Written By The Goldsmiths' Company

Goldsmiths’ Hall, Foster Lane, City of London

A contemporary company with deep roots in the past, the Goldsmiths’ Company is one of the Great Twelve City of London Livery Companies. Established in 1327 and now with an 1800-strong membership, the Company has contributed to national life for eight centuries.

The Company advances the trade and craft of silversmithing and jewellery through training, exhibitions and fairs, and operates the London Assay Office which protects trade and consumers by testing and hallmarking precious metals. The Goldsmiths’ Company Charity transforms life chances, working with charitable, education and cultural partners.

Join Our Team

We're looking for a friendly, highly motivated, and incredibly organised Operations and Events Assistant to join our team. You’ll be part of our operations team and will report into the Director of Operations and Charity & Events Manager.

Why This Role?

This is a role that supports two key functions within the Company, it will be split equally between events assistance and supporting with Director of Operations. The role will assist with the organisation of key commercial and internal events. The individual may be required to attend internal meetings relating to security, IT and Facilities.

Duties and responsibilities: 

  • Diary management and coordination for the Director of Operations and internal events

  • Coordinating with catering and the Wine Steward on numbers of attendees at functions including meetings, Committees and interviews

  • Supporting internal and external inquiries and requests related to internal events

  • Obtaining details for internal events from the relevant departments and update the function sheets in the diary

  • Jointly manage the Hall calendar and liaise with Maintenance & IT team members on room set-up requirements for meetings and events

  • Preparing orders for flowers, chocolates and transport vehicles for Company events as required.

  • Typing up of menu cards and place cards for events

  • Assisting with purchase orders and the payment of invoices through ebis (internal finance system) as necessary

  • Managing the Director of Operations calendar and schedule meetings for internal and external stakeholders

  • Coordinating meeting and travel arrangements as necessary. This includes the preparation of agenda and minutes as required.

  • Preparing and editing various documents, reports, and presentations.

  • Supporting in the planning and executing of projects, tracking deadlines, and following up on tasks.

  • Maintaining organised files, documents, and databases, ensuring confidentiality.

  • Providing administrative support to the operations team as needed.

  • Any other ad-hoc duty as requested by the Director of Operations & Charity & Livery Events Manager

  • Supporting the Company in implementing their Operational Plan, EDI Strategy, Digital Strategy, Security Strategy and Sustainability Strategy.

Essential skills, knowledge and experience

Qualifications

  • Proven administrative experience in an office environment § Some exposure to events organisation would be desirable

Experience

  • Proven administrative experience in an office environment

  • Some exposure to events organisation would be desirable

Skills: 

  • Proactive and positive attitude

  • Ability to prioritise effectively while working on multiple projects

  • Exceptional communication and organisational skills

Personal Attributes:

  • Accuracy and attention to detail

  • High level of discretion and tact

  • Flexibility and a can-do attitude

  • Approachable and able to build effective working relationships

What We Offer: 

  • Competitive Salary: £30,000-32,000 per annum. 

  • Generous Benefits: Company pension contribution up to 14%, Simply Health cash plan, and more. 

  • Flexible Hours: 33.75 hours per week, typically 9:30 am - 5:15 pm (at least 3 days a week with flexibility to work from home up to 2 days a week), some evening work may be required for events.

How to apply

To apply, please send your CV and covering letter detailing how you meet the requirements of the role to jobs@thegoldsmiths.co.uk.

The deadline for applications is Thursday 31 October 2024, and if you are successful in being shortlisted, we will be in touch shortly after the closing date.

Interviews will be held at Goldsmiths’ Hall, Foster Lane, London EC2V 6BN during November 2024.

The Goldsmiths' Company